Matters discussed by the Trustee Directors in September 2009

A brief report of matters discussed at the most recent committee meeting. Discussion on Society matters is welcomed on the ‘Forum’.

In order of discussion:

1. Update on Knowle Green Community Project – initial planning steps are continuing – no news to report yet.

2. Safe Routes to School project update – A copy of the draft report from SMBC’s engineers to the Cabinet Member for his consideration had been received and was considered by the Society. It was agreed to write back thanking the Council for the courtesy of its provision of the document but to express in robust terms the Society’s profound disagreement with several of the facts and figures contained therein.

3. The AGM in November would be conducted along the traditional lines of receiving verbal updates from each committee chairman, who would then answer questions on his or her report. After an interval for free tea and coffee, the floor would be open to general questions.

4. In line with similar organisations, the Society’s balances were being moved from National Savings accounts into funds that would enable better investment returns but which had a solid reputation for being well managed. Funds were therefore being transferred to a COIF Charity Fund. Relatively high current balances at present reflected the fact that one major supplier had not rendered his invoice for several months.

5. The Society has taken commercial storage space at Arden Storage (provided for the last year or so free of charge by a generous member). This quality storage facility was required to hold material from the Archives and the Society’s display boards, much of which had previously been accommodated free of charge by the Library prior to its recent refurbishment.

6. There were no reports from the Knowle Ward Councillors because of other commitments or holidays.

7. Discussion of quotations for proposed new storage cabinets for the Local History Centre archives at the Library concluded that further investigtion was required; the principle of the project was well received.

8. It was agreed to keep the October newsletter to 14 rather than 18 pages and that in future the AGM Nomination form need not be printed as copies could be obtained from the website or from the Secretary.

9. It was agreed that the website could carry a new enhanced search and view facility for access to the Local History Archive that provided free public access to the full records of all archive material. There were no plans at present to make copies of the Archive objects or photographs themselves available on the website.

The meeting ended at 9.30pm